Archival Management

In-house and Outsourced Archives Digitization

In-house and Outsourced Archives Digitization

Digitization can be performed either in-house or outsourced. In-house implies that a department of the institution captures the images—supplying hardware and software, trained personnel, and overhead. Outsourcing requires entering into a contract with a vendor who will receive the images, convert them, and return the originals with the required digital files. Both in-house and outsourced alternatives should be considered when embarking on a digitization project.

Staffing and Collaboration for Digital Archival Projects

Staffing and Collaboration for Digital Archival Projects

Staffing needs for digital projects depend on the project’s size and complexity. Training existing staff members to work on digitization projects is a critical component of change management within the institution because digital projects require new skills. The digital age is moving memory institutions into new paradigms of delivering both services and content, and this alteration brings with it a need for training in managing information in a hybrid environment.

Why Digital Archives Expand Access and Awareness

Why Digital Archives Expand Access and Awareness

I was once the director of an archival collection related to historical buildings around the world. From Babylon to Bauhaus, the collection held just about every amazing world monument you could think of and documented state-of-the-art historic preservation techniques. Here was my challenge: the archives was institutional with no public access, and I was a “lone arranger” in charge of all aspects of archival management at the organization. How could I share these treasures?

Writing a Collection Development Policy

Writing a Collection Development Policy

Archives and special collection development policies should state what the organization currently holds and the collecting areas, especially records of enduring value that represent the organizations' history. A policy will not only formalize the archives program, but it will allow you to focus on what you would like to acquire as well as to disregard materials that fall outside of the collection. Focusing on what you will not collect will also allow you to deaccession materials that should not be in the collection.

An Archival Processing Project for a Famous Author

An Archival Processing Project for a Famous Author

As an archives consultant, it is difficult to explain to people what I do for a living. Describing what an archivist does is hard enough, but adding the extra layer of consulting makes an elevator pitch nearly impossible! 

I want to share with you a recent project I completed to illustrate the work that I do for my clients. To keep anonymity, I will refer to the players in this project as the Writer, the University, and the Broker.