As the initial step in managing incoming materials, accessioning is a critical function within archival work. The process ensures that newly acquired collections are formally accepted, documented, and incorporated into the repository’s holdings.
Developing an acquisition policy is critical for archivists because it sets the foundation for how an institution acquires and manages its collections. A well-crafted acquisition policy ensures the archives remains focused, relevant, and aligned with the institution’s mission and strategic goals.
Archival acquisition is a crucial process in managing records; it encompasses the methods and principles by which archival institutions acquire and take responsibility for records. It is a fundamental aspect of archival work, affecting records’ immediate management and long-term preservation and accessibility. Understanding archival acquisition involves grasping its purpose, methods, challenges, and best practices.
Appraisal involves choosing which records to preserve based on their long-term value and relevance to the archives’ mission. This process requires archivists to balance users’ immediate needs with the potential future significance of records.
When I teach my Research Methods students, I often ask them to interrogate their primary sources. When you’re working with documents—whether manuscripts from the 17th century or blog posts that were published minutes ago—you need to analyze them like detectives. Nothing should be taken at face value. Often, this means that a document may need to be read several times to unravel its meaning.
Photographs contain a wealth of information, but you need to build your visual literacy to extract clues. The social history context that photographs provide is especially important for groups who have historically not been represented in text-based archival collections, such as women or people of color. I've gathered some of the techniques I use when conducting historical analysis of photographs.
Conducting archival research can be challenging. Unlike libraries, which have assets with consistent information, archives preserve and provide access to unique materials.
Trained as an archivist, I also work as a researcher, so I have a 360-degree perspective on archives. In a graduate-level course on research methods I teach, I offer the following suggestions to my students.
