As the initial step in managing incoming materials, accessioning is a critical function within archival work. The process ensures that newly acquired collections are formally accepted, documented, and incorporated into the repository’s holdings.
Developing an acquisition policy is critical for archivists because it sets the foundation for how an institution acquires and manages its collections. A well-crafted acquisition policy ensures the archives remains focused, relevant, and aligned with the institution’s mission and strategic goals.
Archival acquisition is a crucial process in managing records; it encompasses the methods and principles by which archival institutions acquire and take responsibility for records. It is a fundamental aspect of archival work, affecting records’ immediate management and long-term preservation and accessibility. Understanding archival acquisition involves grasping its purpose, methods, challenges, and best practices.
Appraisal involves choosing which records to preserve based on their long-term value and relevance to the archives’ mission. This process requires archivists to balance users’ immediate needs with the potential future significance of records.
When we think of history, we often imagine books, letters, and official records. However, much of the past is captured not in words but in images. Photographs, paintings, drawings, films, and even today’s social media posts all serve as windows into moments that written records cannot fully convey. For researchers, these visual resources are both powerful and problematic; they reveal details that are otherwise invisible, but they also require careful interpretation.
Primary sources are the lifeblood of historical research. Letters, diaries, photographs, government records, organizational files, and countless other documents provide firsthand evidence of the past. However, anyone who has walked into an archives knows that primary sources are not arranged like books on a library shelf. Instead, they are preserved in their original context, often in boxes and folders, accompanied by tools that help researchers navigate them.
Archives are living repositories of memory, culture, and evidence, carefully preserved so that individuals and communities can understand the past and make sense of the present. For historians, genealogists, students, and the curious public alike, archives provide the raw research material. To use them effectively, it is helpful to understand what archives are, how they function, and why their principles are important.
For historians, research is a way of engaging with the past: asking meaningful questions, developing strategies to answer them, and constructing narratives that help us understand where we have come from and where we are going. Thoughtful research strategies transform scattered data into insight, equipping us to navigate an overwhelming world of information with rigor and care.
Citations are the scaffolding of scholarship. They connect one piece of research to another, forming a chain of evidence that allows others to verify, question, or expand upon what has been written. For historians in particular, citations are more than technical formalities; they are acts of intellectual honesty, signposts for future researchers, and opportunities to amplify voices that might otherwise remain unheard.
Research is at the core of historical inquiry and scholarship. It is the process that transforms curiosity into knowledge, fragments into narratives, and silence into stories. However, research is more than the simple accumulation of facts. It is a craft that requires asking thoughtful questions, identifying gaps in understanding, and engaging critically with sources.
When researching, it’s easy to get caught up in the process of research, tracking down as much information that you can find. Scholars, though, don’t document information for its own sake, but to support their research question. By asking the right questions, you can be directed to the information you need to answer them.
