Building a secure archival environment requires a strategic, layered approach. This post outlines five essential elements every archival institution should implement: access control, secure storage, surveillance systems, staff training, and vulnerability assessments.
Preserving archival collections requires more than short-term interventions or reactive measures. Establishing a long-term archival preservation strategy is essential to ensure that materials remain accessible, stable, and intact for future generations.
As the initial step in managing incoming materials, accessioning is a critical function within archival work. The process ensures that newly acquired collections are formally accepted, documented, and incorporated into the repository’s holdings.
Developing an acquisition policy is critical for archivists because it sets the foundation for how an institution acquires and manages its collections. A well-crafted acquisition policy ensures the archives remains focused, relevant, and aligned with the institution’s mission and strategic goals.
Archival acquisition is a crucial process in managing records; it encompasses the methods and principles by which archival institutions acquire and take responsibility for records. It is a fundamental aspect of archival work, affecting records’ immediate management and long-term preservation and accessibility. Understanding archival acquisition involves grasping its purpose, methods, challenges, and best practices.
Organizations benefit from records and archival management programs in both tangible and intangible ways.
The purpose of an archives is to preserve and make accessible the various elements of the historical and enduring value of a business, organization, agency, family, or other entity. Significant components include files, photographs, correspondence, legal documents, press clippings, and a wide range of informational items in between.
With a records retention schedule, retention policy, and collection policy in hand and ideal storage located, the archives program can work on the arrangement and description (also known as processing) of the records of enduring value.
Within each department, the archivist will refine the arrangement of materials to be prepared for the archives, rehouse material, and create inventories to facilitate future access by staff members and other researchers.
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A gift that celebrates memories is so much more than a present. An occasion for gift giving--the holidays, a birthday, an anniversary--is all about the experience. And everything's better when you enjoy it together.
Here's a list of distinctive gifts for everyone on your nice list. The ties that bind these gifts together is that they cherish the past or create the future.
Determining the flow of an organization’s records ensures that archivists schedule materials for disposition.
In addition, archivists can liaise with departments within their organizations to help retain significant documentation and inclusion of those records within the archives. If there is not already one, creating a records retention schedule should be one of the archivists’ first tasks after an archival assessment.
