The purpose of an archives is to preserve and make accessible the records of enduring value of an organization. Many organizations have established successful archives programs to leverage their most unique asset: their history. Archives are the direct by-products of an organization’s functions, providing a testament to its core values, accessible corporate memory, and information to shape its future. Since every company has a history, the benefits of an archival program are independent of size, prestige, and industry.
The Benefits of An Archives
An archival program provides a return on investment for your organization. Like other institutional resources, archival materials are assets that can help you:
Reduce operating costs through efficient information retrieval
Contribute to a sound risk management program
Communicate stability in times of change
Maximize your company’s reputation and brand
Provide great content for marketing and public relations activities
Strengthen loyalty through showcasing achievements
Preserve corporate memory and organizational heritage
Conduct business intelligence services
Support the legal department
Recognize the accomplishments of employees
Track philanthropic activities over time
Establish business continuity
Centralize and improve the efficiency of information
A well-organized archival program allows you to identify, save, and retrieve the information you need while safely removing the material you do not. Maintaining institutional knowledge through an archives gives organizations a competitive edge.
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