The motives for creating records vary. They can be personal or come from others. Examples include correspondence and diaries. People create records for social reasons, produced by an array of organizations.

The selection of records of enduring value is the archivist’s first responsibility. All other archival activities hinge on the ability to select wisely. Archivists must educate themselves about the records of contemporary society and improve archival practice accordingly.

Acquisition is the process of acquiring records by transfer, donation, or purchase. It begins with a lead file, a way to keep track of donor contacts.

Collection development establishes policies and procedures used to select materials that the archival repository will acquire; it identifies the creators, subjects, formats, and other characteristics that influence the selection process.

To identify the goals and needs of the archives effectively, archivists need to write mission statements for their repositories. A mission statement outlines the responsibilities of the archivist and the authority of the archives to pursue its goals.

Archival activities begin with developing a collecting policy, then move to acquiring collections and entering them into recordkeeping systems through accessioning, arrangement, description, preservation, and access. Where does the creation of finding aids, and access tools of all sorts, fit into this process?

Archivists are tasked with making informed selections of primary sources to provide the future with a representation of the human experience. They should build their collections by looking at the bigger picture of history and collecting records that will most accurately present the past to the future.